Many people today prefer employing the GTD technique to organize and manage their tasks, schedules and activities. Along with this technique those people use GTD software that enables them to derive all the benefits from getting things done on-time and on-budget in daily practice. If you haven't yet tried such software, then our suggestion is that you download and start using GTD applications right away!
Routine jobs make us feel tired and stressed out. Some people cannot even sleep because of being overwhelmed with those annoying and tedious tasks they have to do on a daily basis. Fortunately, GTD breaks routine and makes it possible for you to look at your work from a new perspective. You can use CentriQS software in combination with your intuition and skills to plan actions, create todo lists, break down larger tasks into sub-tasks, develop convenient schedules, and then make better decisions based on your commitments and abilities. The software removes routine but focuses you on GTD tasks, which are much more effective and easy to do.
GTD tracking helps you check and supervise your activities and goals in progress to ensure they are on schedule and meet the performance expectations. It is a continuous process and should be performed all the time your tasks are live and in progress. GTD software lets you use a number of attributes that help you track tasks and todo lists. For example, you can use the Complete property in the Tasks view in CentriQS to check % complete of your work and goals. Also you can check your GTD task lists against such properties as State, Priority, Predecessor, others.
Are you strongly committed to your promises and duties? GTD computer programs help you make and keep your commitments. You won't forget all of the duties and promises listed in your GTD list as this software sends you immediate notification alerts and reminders when the due date is coming up. In CentriQS you can set reminder "X" minutes/hours/days/weeks before or after your tasks' due dates. It also sends notifications of changes made to your tasks. The software will enable you to record your commitments and remember about all of your promises and duties.
Sometimes, keeping your documents, spreadsheets, images or other files required for you to get things done is challenging, because they are not organized and you have to spend a lot of time to find the necessary file. Desktop file management systems are rather complicated and too cumbersome, while keeping and accessing your docs online (e.g. using Google Drive, Dropbox, iCloud, etc.) is not always convenient and possible. The solution here is that you can try to combine your GTD app with a user-friendly file organizer, and such a solution is available in CentriQS. All of your files, documents and records can be linked to your GTD tasks and projects. In the Files view you can organize and retain your docs. If needed, other users can be allowed to view and edit your files.
The GTD method by David Allen focuses on best practices and principles of managing individual tasks and simple activities. Meanwhile, this method is also applicable to group task management and even project management. If applying the key principles of GTD to project management, it appears that each team member needs to concentrate on doing one individual task without trying to remember everything else that still requires completion. If all team members follow this idea their contribution to the project gets higher.
When you work in collaboration with others on the same project, you can propagandize the GTD concept and try to involve everyone in doing one prioritized task at a time. CentriQS will help you and your colleagues to extend your GTD tasks to projects. Your project manager can see which tasks gets to be done immediately, which team members are involved in the work, and what priorities remain unhandled. Besides, your project is specified with other entities and properties (time logs, notifications, files, notes, links, etc.) that help the manager better understand the project data.
Everything that you do to plan and complete your tasks and activities can be saved and retained in one place. Actually, today most people keep their records somewhere in a database, either locally or remotely. Tasks, documents, projects, contacts, emails, and other private data should be kept safely and protected against loss or theft. In CentriQS you can retain your personal records and business data safely. The software requires authentication (through username and password) to allow user access. Moreover, it features an advanced permissions system that protects your private data by denying other users to view and modify it. The Entity Permissions view lets you configure and manage user access.
Good thinking about everything in your life paves the way for on-time completion and personal efficiency. The key here is that GTD application enables you to think about your future tasks in advance. By creating a detailed plan of the things you must do tomorrow, you get more chances for success as you can predict possible troubles and find right solutions. CentriQS enables you to stimulate your thinking by providing you with a powerful analytics and data visualization tool that lets you analyze your past performance, focus on last problems, and define a potential for improvement.
It is quite natural that all good managers and team leaders try their best to improve their leadership skills and management abilities with help of task management programs. But it does not mean that each of the managers realizes what software is the best to achieve this goal. Some prefer using MS Outlook, TaskMerlin, AtTask and other software solutions. Meanwhile, you have the opportunity to improve your leadership abilities with help of CentriQS GTD tools. CentriQS enables you to track team tasks, projects, files, documents, and other "entities" which are kept in your database. You can measure team performance, analyze collaboration issues, focus on collaborative projects, make comments and notes, and receive feedback.